Accounting Administrative Assistant

Grand Rapids, MI
Up to $45,000/yr
Job Summary:

The purpose of this position is to assist in the various areas/processes of the administrative team to continue to provide excellent service to both
our internal and external customers.


Key Areas of Responsibility:

Accounts Receivable

  • Obtain paperwork from prior day jobs and distribute to necessary staff for processing.
  • Provide back up support to Accounts Receivable team members as necessary.
  • Assist in monthly billing process and follow up with customers on open balances/payments outstanding.
  • Assist in reviewing daily invoices to ensure proper reporting in accounting software.

Accounts Payable

  • Obtain packing slips, process receipt of goods, match with purchase order and process invoice in financial software as part of 3-
    way match. Review and analyze any discrepancies between the 3-match system and follow up with appropriate party on any
    discrepancies before processing/paying vendors.
  • Match each invoice item against current pricing vs price in Pricebook or PO and notify management of any discrepancies.
  • Work with other AP team members to assist in month end statement checks and follow up with vendors on discrepancies
  • Work closely with warehouse/finance team members to confirm return/warranty credits
  • Provide back up support for other AP team members


  • Identify necessary permits to be filed and complete application/payment process for identified jobs.
  • Coordinate with Accounts Payable team to match payments to proper jurisdictions.
  • Assist in coordinating inspections after job is completed, as necessary.
  • Communicate with customers in regard to the inspection process.

Other Duties

  • Assist in filing rebates on behalf of customers with local utility companies.
  • Other office duties as assigned.


  • Strong commitment to world class customer service
  • Strong multi-tasking skills; phone, computer, and people skills
  • Build and encourage a positive work culture and be a willing and engaged team player
  • Ability to sit for long lengths of time
  • Ability to be flexible and effectively handle change
  • Experience with Windows-based operating systems, plus proficiency in the Microsoft Office Suite
  • Experience working in administrative/accounting/finance team function desired


Company Expectations:


Vredevoogd Heating & Cooling always expects its employees to adhere to our core values:

  • Do the Right Thing
  • Be Committed to Excellence
  • Show Others That You Care

Apply Now

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